A BleepingComputer article warns that Microsoft 365 makes sharing files almost too easy. The same convenience that supports collaboration can leave access in place long after a document's original purpose has ended, and organizations may not realize how many people still hold permissions to sensitive data.
The source frames this as a visibility problem rather than a flaw in Microsoft 365 itself. Permissions accumulate quietly, and without regular checks, files can remain accessible to users who no longer need them. That gap, the article argues, is a growing risk for enterprises that rely on the platform for routine work.
The proposed solution is centralized access governance combined with access reviews led by data owners. By having owners regularly confirm who should keep access and revoke stale entries, organizations can preserve the convenience of sharing while adding the oversight needed to keep sensitive information protected. With only one source used, there are no conflicting views to compare.